If you’re like me, you struggle with managing your time. I want to be more productive, but it’s hard to get much done when distractions are constantly pulling me away from my work. Fortunately, I’ve found a free appointment scheduling software that helps keep me on track: my calendar! If you haven’t been using a calendar app to boost productivity, you’re missing out on an easy way to organize your schedule and stay focused on your goals.
Create a regular schedule for yourself.
- Create a regular schedule for yourself.
- Make sure you include breaks and time to relax.
- Make sure you have time to exercise.
- Make sure you have time to eat (and it doesn’t hurt to eat healthily!).
- Create a bedtime routine that gets your body ready for sleep, such as taking a bath or reading a book before bed, so that your body knows it’s time for bed and can relax when the clock strikes the right hour.
- Turn off all electronics at least an hour before going to sleep so that you don’t stay up late typing emails or surfing social media sites—these activities stimulate your brain, which makes falling asleep more difficult later on in the evening.
Use your calendar to keep track of tasks.
To stay on top of all your responsibilities, create a task list in Google Calendar and add any upcoming projects or tasks to it. This will allow you to see everything that needs your attention on one page, so you can prioritize what needs to be done next instead of getting overwhelmed by everything at once. It also helps keep everyone in the loop about what’s going on with each project or task without having multiple back-and-forth emails go unanswered (or not answered promptly).
When scheduling tasks, make sure they’re due within the next week! Having an entire month ahead is too much—you’ll just get lost in looking at all those days at once and forget what needs to get done today/tomorrow/this week/next month…
If you don’t need to see the details, hide them.
This is simple advice, but it can be challenging to put into practice. If you are not working on something that requires you to view all of your tasks at once—such as reviewing your daily agenda or prioritizing upcoming projects—consider hiding those details from view. This way, when you open your calendar app or another scheduling tool, only the things that matter are visible in the main window: your appointments and reminders.
View appointments by a week or by day.
There are two ways to view your calendar: by the week or by day. The week view shows appointments grouped into days, with weekends highlighted in gray. The day view breaks up the week into individual days, so you can see exactly what’s going on each minute of every day.
The weekly view is great for getting an overview of your schedule and finding open slots that might be good for brainstorming or planning sessions. The daily view is better suited for checking in on specific appointments as they approach—you’ll know when it’s time to head out the door and get ready!
Keep social events separate from work events.
- Keep social events separate from work events.
If you’re using a calendar scheduling tool to manage your schedule, it’s helpful to use a different color for social events so they’re clearly distinct from work ones. Some calendar tools let you do this by default and others will have an option to customize the colors of each event type. Use whichever tool makes sense for you, but make sure they’re visually separated so that you can quickly scan your schedule and see what’s coming up next in the day or week that isn’t related to work needs!
Set up appointments that automatically repeat at regular intervals.
- Set up appointments that automatically repeat at regular intervals.
To set up a recurring appointment, click the plus button on your calendar in the top left corner of your screen. From there, you’ll be able to give your new appointment a name and specify when it will repeat as well as how many times it should occur. You can also choose whether or not to have sub-appointments in order to create more complex schedules with multiple meetings or tasks in one day (for example).
- Repeat times: Clicking on any given event will allow you to edit its start time or end time. You can also click the clock icon next to an event’s title (or press CTRL+SHIFT+R) to make all future instances of this event happen at exactly the same time every day. A calendar icon will appear next to each occurrence of an event once it’s been scheduled out this way; click this icon if you want only certain ones displayed among others within a week or month view.* Date format: You can configure how your dates are displayed by changing from Month/Year format under Settings > General Settings > Date Formatting Options
Everyone can benefit from having a calendar app on their phone, but it’s especially helpful for people who struggle with time management.
Everyone can benefit from having a calendar app on their phone. But it’s especially helpful for people who struggle with time management. Calendar apps allow you to keep track of everything from appointments and tasks to the dates of upcoming social events. And if you’re someone who works from home or is otherwise prone to forgetting appointments or commitments, there’s no better way to stay organized than with an app that gets straight in your face whenever something new needs your attention.
I hope you found this post helpful. And that you’ll be able to incorporate calendar Sharing apps into your daily routine. I think the main takeaway here is that using these tools takes a little bit of planning. But once you get it down, they can really make you more productive. Good luck!