Connecting the entire team of your business and making the workflow smooth is only possible with time to time meetings and interactions between the workers that may seem a little impossible in such a pandemic time. But with the latest advancements in technology, online conferences have become the best way for businesses to conduct team meets and interactive meetings.
Virtual and hybrid types of online meetings have changed the entire process of business meetings. Now, every stakeholder and teammate can know the business development smoothly sitting at their home.
Still, some businesses are confused and wonder how online conferences are better than on-site ones. So, let’s know what a F2F and online conference is, followed by a complete list of advantages that makes the online conference better than on-site ones.
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What Is an On-Site Conference?
An on-site conference is a way of meeting where a number of participants gather at the decided place, whether it is the conference hall, meeting room, office floor, or any restaurant. Regardless of the location, every person is bound to reach the place by the meeting time. It is a face-to-face meeting that expects everyone to participate in the discussion & share their views with the team to make some solid decisions instantly.
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How Does It Work?
An authorized person or we can say the meeting spokesperson plans the conference. They decide the topic and list the people to include in the meeting. Then they work on the place, date, and time that can be convenient for everyone. Also, they plan every session and activity of the meeting to schedule the entire conference in a more organized way. They share an email and meet all the participants at the venue on the day.
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What Is an Online Conference?
An online conference is a digital meeting on a decided topic with the participants allowed to join. All the participants can join the meet from their respective places without worrying about the location. It can include as many attendees as organizers want as it has enough space for everyone. The authorized person gives every participant access to talk or listen only for the conducted meeting. The purpose of the online meet is to make everyone attend the conference whether they are in the same or different cities. Teammates from all around the world can join the meeting via a virtual event platform.
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How Does It Work?
For an online conference, the organizer determines the goal or agenda of the meeting and then chooses the right platform as per their requirements. They need to invite and inform participants about the date and time of the meeting so that they can join on time with the provided link and credentials. The organizer decides the schedule wisely with all the activities and sessions to include in the meeting and set definite guidelines. By choosing the right online conference platform, organizers can improvise the engagement using the various beneficial features. At the end of the meeting, they can collect proper feedback from all the participants.
So, this was the complete introduction about both the on-site and online conferences with how these work. Now, let’s move to the advantages of online conferences that make it better than on-site meetings and favorite of all.
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7 Ways How an Online Conference Is Better Than an On-Site One!
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Less Costly Even for a Huge Gathering
No matter if you conduct a small or big F2F conference, you will require a proper space for all the participants & take care of everything attendees require, including their travel expenses that can cost a bit. But while hosting a virtual event, you do not need to care about anything as everyone can attend the meeting from their homes that cut off all the venue and travel expenses.
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More Environment Friendly
One requires air or ground transportation for a F2F conference that can be avoided by virtual conferences, which makes it more environment friendly.
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Easy Meeting Recording & Distribution
Recording a F2F conference will require some tools and arrangements. But organizing a virtual conference from the right platform can provide you with an in-built recorder that makes delivering the content online easy as per the demand.
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More Local, National & International Attendance
There are chances that some participants may miss your on-site conference as they will not be available at the place at the decided date & time. But if you conduct an online conference, you can connect with all the local, national and international participants all at once with the provided online platform. Hence, virtual conferences are the best way to reach global people.
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Easy Data Sharing & Collection
You may have to keep the printouts of the documents or share the digital copy
after the meeting for the on-site conference. But in an online conference, you can upload all the photos, videos, documents, and other details before the meeting or share various requirements with the participants in real-time. However, you have complete control over the data sharing and collection.
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Easy Networking & Lead Generation
In an on-site conference, you may be required to share your business card or collect from someone else that you can miss. But no one has to worry about it in online conferences. Everyone can download the business card of whoever they want effortlessly. Also, it helps businesses in lead generation and networking more.
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Quick Interaction Tools
All the participants can easily find what they want using the advanced search filters. You can connect with the attendees who have the same interest as you using AI matchmaking. Organizers can add data insights, virtual networking lounge, CXO lounge, virtual breakout chat rooms, and gamification in their conference for better engagement. Also, you can make it more interactive using the live text, video, audio chat, Q & A, audience poll, etc.
So, these are the various benefits of online conferences that make them better than on-site conferences. Hope, you will find this article beneficial to understand the different advantages of virtual conferences.